Important Information
Big South offers multiple hotel booking options to accommodate various club administrative structures. As a “STAY & PLAY” event, acceptance into the tournament requires that teams maintain a confirmed hotel reservation within our event housing block, as well as register and pay the entry fee. Minimum room nights apply.
Team Booking Options
Loyalty Program:
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There are two categories in which teams can be considered a loyalty team:
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Team's Hotel usage must meet or exceed a pattern of 12 rooms (36 room nights) per team.
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Team's Hotel usage includes 7 or more teams that each meet or exceed 10 rooms (30 room nights).
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Clubs can apply to the Loyalty program once registered and paid for entry into BSQ
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Clubs will receive a payment confirmation email with the link to the Loyalty Application.
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Loyalty Applications will open TBD for 2024.
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Register for the event in a timely manner in order to meet the application submission deadline.
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See Loyalty Program Limitations below
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Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms
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**DO NOT REGISTER FOR LOYALTY UNLESS YOU ARE 100% SURE YOU CAN UPHOLD THE REQUIREMENTS. THERE WILL BE NO EXCEPTIONS.
TBD
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Team registration for event entry opens
TBD
TBD
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Registration for Loyalty Program opens
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Must have entered and paid the event to sign up
TBD
TBD
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Loyalty registration closes
TBD
General Reservation Program:
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General Hotel Reservations will open TBD for 2024
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Individual and group-based booking options are provided
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Teams must be registered and paid before a reservation can be made.
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Each reservation must be associated with a team and as such, any cancellation may affect the acceptance status of that team.
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Each team is required to have 4 rooms (12 room nights) or more associated with their entry at all times.
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Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms.
Oct.3, 10am EST
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Team registration for event entry opens
Oct. 3rd 10amEST
Nov.11, 10am EST
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Housing for General Reservations Opens
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Must be entered and paid in the event in order to access
Nov. 11, 10am EST
Nov.30 12pm EST
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Rooming List Deadline
Nov. 30, 12pm EST
Loyalty Policies and Limitations
Policies:
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Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms.
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Rooming lists are due by: TBD for 2024
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Cancellations of Team blocks will not be allowed, penalties apply
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Cancellations of individual rooms within the block have to be processed manually by THS and cannot be done on-line.
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Rooms may be used by anyone affiliated with the team: players, coaches, parents or friends.
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If your team is not accepted into the event, your Loyalty reservation will be cancelled with no penalty.
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Teams will be charged a non-refundable deposit by the hotel 60 days before arrival for one nights room and tax.
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Non-Loyalty teams cannot use open rooms on a Loyalty contract in order to comply with the Stay & Play policy for entry acceptance
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Multiple hotels may be required to accommodate large groups of 7 teams or more depending on your room needs. THS will assist you with the best booking options we have available.
Limitations:
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Not all Gold/Club Level applicants may not be able to contract rooms within walking distance based on the consumption of hotel rooms within the defined area and the number of applicants requesting space. THS will contact you to assist in booking the next best options:
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You may be able to take advantage of a hotels comp policy at a different hotel.
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You will still book before all General Reservation applicants.
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Separating your teams into different hotels may help.
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General Reservation Program
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Group and individual rooms can apply towards a team’s required room nights (12).
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Falling below the minimum number of rooms will cause your team to lose acceptance status.
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Reservations can be made at multiple hotel properties, under multiple names, can also apply.
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A group reservation must utilize 90% of the contracted room nights based on the originally booked number of rooms.
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Group rooming lists are due 45 days out from the first day of the event.
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Cancellations can be processed on-line.
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Only some hotels within the block provide comp rooms.
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Some hotels in the downtown area may have a 3 night minimum.
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Making a reservation DOES NOT automatically guarantee entry into the tournament. Check SportWrench to confirm acceptance.
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Other teams cannot use open rooms on a group contract in order to complete booking
Hotel List
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BSQ2024 Hotel List will be updated at a later date
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BSQ2024 Hotel Map will be updated at a later date
Questions
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For all hotel questions regarding your reservations, please contact THS directly at (888) 536-8326.