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Important Information

Big South offers multiple hotel booking options to accommodate various club administrative structures.  As a “STAY & PLAY” event, acceptance into the tournament requires that teams maintain a confirmed hotel reservation within our event housing block, as well as register and pay the entry fee.  Minimum room nights apply.

 

Need To Know Loyalty Facts:

  • The Platinum, Gold and Club Loyalty Programs service only group-based customers that take an active role in encouraging parents to book along with their athletes and coaches. 

  • General Reservations are open to all groups and individuals no matter their room needs. 

  • Platinum reservations are given first priority booking. Gold and Club reservations are processed together with the priority determined by date of Loyalty application, and total number of rooms. General reservations book last and will have access to the remaining hotel inventory.

  • All Loyalty Clubs – Multiple hotels may be required to accommodate large groups of 7 teams or more depending on your room needs. THS will assist you with the best booking options we have available.

Click here for Local Team information & other Stay & Play FAQS.

Team Booking Options

Gold Loyalty Program:

  • Hotel usage must meet or exceed a pattern of 12 rooms (36 room nights) per team.

  • Clubs can apply to the Gold Loyalty program once registered and paid for entry into BSQ

  • Clubs will receive an entry confirmation email with the link to the Loyalty Application.

  • Register for the event in a timely manner in oder to meet the application submission deadline.

  • See Loyalty Program Limitations below

  • Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms

October 15, 10am
October 17, 12pm
November 4-8
November 11, 12pm
December 19, 12pm

Club Loyalty Program:

  • Hotel usage includes 7 or more teams that each meet or exceed a pattern of 10 rooms (30 room nights).

  • Clubs can apply to the Club Loyalty program once registered and paid for entry into BSQ

  • Clubs will receive an entry confirmation email with the link to the Loyalty Application.

  • Register for the event in a timely manner in oder to meet the application submission deadline.

  • See Loyalty Program Limitations below

  • Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms.

October 15, 10am
October 17, 12pm
November 4-8
November 11, 12pm
December 19, 12pm

General Reservation Program:

  • General Hotel Reservations open on Thursday, November 14th, 10am EST

  • Individual and group-based booking options are provided

  • Teams must be registered and paid before a reservation can be made.

  • Each reservation must be associated with a team and as such, any cancellation may effect the acceptance status of that team.

  • Each team is required to have 4 rooms (12 room nights) or more associated with their entry at all times.

  • Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms.

October 15, 10am
November 14, 10am
December 19, 12pm

Loyalty Policies and Limitations

Policies:

  • Each team must utilize 90% of the contracted room nights based on the originally booked number of rooms.

  • Rooming lists are due by: December 19th, 2020 at 12pm EST

  • Cancellations of Team blocks will not be allowed, penalties apply

  • Cancellations of individual rooms within the block have to be processed manually by THS and cannot be done on-line.

  • Rooms may be used by anyone affiliated with the team: players, coaches, parents or friends.

  • If your team is not accepted into the event, your Loyalty reservation will be cancelled with no penalty.

  • Teams will be charged a non-refundable deposit by the hotel 60 days before arrival for one nights room and tax.

  • Non-Loyalty teams cannot use open rooms on a Loyalty contract in order to comply with the Stay & Play policy for entry acceptance

  • Multiple hotels may be required to accommodate large groups of 7 teams or more depending on your room needs. THS will assist you with the best booking options we have available.

Limitations:

  • Not all Gold/Club Level applicants may not be able to contract rooms within walking distance based on the consumption of hotel rooms within the defined area and the number of applicants requesting space.  THS will contact you to assist in booking the next best options:

    • You may be able to take advantage of a hotels comp policy at a different hotel.

    • You will still book before all General Reservation applicants.

    • Separating your teams into different hotels may help.

General Reservation Program 

  • Group and individual rooms can apply towards a team’s required room nights (12).​​​

    • Falling below the minimum number of rooms will cause your team to lose acceptance status.

  • Reservations can be made at multiple hotel properties, under multiple names, can also apply.

  • A group reservation must utilize 90% of the contracted room nights based on the originally booked number of rooms.

  • Group rooming lists are due 45 days out from the first day of the event.

  • Cancellations can be processed on-line.

  • Only some hotels within the block provide comp rooms.

  • Some hotels in the downtown area may have a 3 night minimum.

  • Making a reservation DOES NOT automatically guarantee entry into the tournament. Check SportWrench to confirm acceptance.

  • Other teams cannot use open rooms on a group contract in order to co

Hotel List

  • Please click the button to access the hotel list!

  • Please click the button to access the hotels map!

Questions

  • For all hotel questions regarding your reservations, please contact THS directly at (888) 536-8326.