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All Teams are Required to Check in Before they Participate in the Big South
LOCATION: Georgia World Congress Center
REGULAR TEAM CHECK IN:
Thursday April 1 from 4:00 - 8:30 pm
MAIN LOBBY OF THE GWCC
LATE TEAM CHECK IN:
(AM Wave Teams) Friday, April 2 6:45-7:30a in Main Lobby, A/B Concourse
(PM Wave Teams) Friday, April 2 6:45-10:30a in Main Lobby, A/B Concourse
* * * * * What You Must Know * * * * *
- Have a complete and correct Check In Form with a bar code for each team you are checking in.
- Fill out all the REQUIRED Verification information at the bottom of the page of the Check In Form.
- Review the roster and be sure it is complete and correct.
- Have valid USAV numbers on the form and in signuptoplay.com for every name on the roster.
- Have NO handwritten changes on the roster.
Team & Coaches Requirements to Enter:
All persons listed on a team roster must be registered with USAV through their Region. All coaches on the roster must be IMPACT certified. All adults listed on the rostered must have an up to date background check through your Region.
PREPARE FOR CHECK IN AHEAD OF TIME --
Change or Add Players & Coaches to your Tournament Roster:
Roster changes can be made up until the last minute before you go to the Team Check in Desk. However, you need to have access to Sign up to Pay. Log on to STP. Select “Teams”, click on your team name -- this is your Master Roster. Click on “Players” or “Staff” buttons at the top of the page to add or delete as necessary. The changes have now been made ONLY to your Master or Default Roster, not the Tournament Roster. Then select “Enter Events” and click on the Big South National Qualifier in the Tournament listing, then select your team name. Select the “Rebuild Roster” button at the top of the page. Now follow the directions to print your Check In Form below.
Print the Barcoded Check In Form:
You need to have access to Sign up to Pay. Log on to STP. Select “Enter Events”, then click on the Big South National Qualifier in the Tournament listing, then click your team name. Review your roster and make sure that all players and staff members are on the list and have USAV numbers. Then click the “Check In Form” button at the top of the team entry page. A pop will will show you the Barcoded Check In form. Under file, make sure the print margins are set at .25 all the way around. Then print. The Check In form will print with a barcode at the top. If your form does not have a barcode in the top right corner, you have not printed the correct form.
Complete the Barcode Check In Form:
Fill out the required information on the bottom of the form. This information is very important to have accurately completed. Sign the form. Your signature verifies that all of the information listed on the roster is ACCURATE & COMPLETE.
IF YOU NEED TO MAKE ROSTER CHANGES ONCE IN ATLANTA --
Access a computer and a printer (i.e. tournament station, hotel business center, Kinkos, etc) and use the instructions above to correct and print your roster BEFORE coming to Team Check In at the Georgia World Congress Center.
Valid USAV Numbers:
At the time you check in, you must have valid USAV numbers for each rostered person -- all players and staff. These numbers must be entered into SignUpToPlay and not handwritten on the roster form. Contact your regional official to get these numbers if you do not have them. You CAN NOT be allowed to participate in the Big South unless this is completed.
Information on Submitting False or Incorrect Information
There can be severe penalties from USAV for submitting incomplete or incorrect information. All players participating must be on the roster. For teams that win a bid, the complete roster is frozen -- Even if a player did not actually play in the tournament, but is simply listed on the roster.
(See the USAV Qualifier Manual for complete details of the frozen roster rule.)
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